Save Hours
Quote from WhatsApp while they're still interested.
A WhatsApp quoting and invoicing agent built around how you actually quote. Pricing, materials, labour rates and GST all match your business. Send the quote from the worksite in minutes, then turn the won job into an invoice the same way, no app to download. It's just a chat you talk to like a mate.
Book a callQuoting Agents
A WhatsApp quoting and invoicing agent customised to how you price. Sparkies, plumbers, painters, landscapers and mobile mechanics handle quotes and invoices in minutes from their phone, from first quote to paid invoice, with no new app to learn.
Why this works
Most quoting tools want you to learn a new app and force your prices into their boxes. This one fits how you already work, messaging on WhatsApp, with your pricing rules built in.
TIME BACK
Quote in minutes, not at midnight
Type the job into WhatsApp, get the number back ready to send. No more catching up on quotes after the kids are in bed, and no more sitting on a quote for two days while the customer rings someone else.
TAILORED
Set up around how you price
Your hourly rate, your callout fee, your supplier prices, your GST treatment. The agent learns your quoting rules so the numbers come out the way you'd write them yourself.
NO NEW APP
Just a WhatsApp chat
Nothing to download, no new login, no training session for the office admin. If you can send a WhatsApp message you can use it. Your customer can too, if you decide to put them in front of it.
As simple or as clever as you need
Start with just quoting if that is all you want. Add invoicing, reminders and accounting sync when you are ready. The agent grows with you, it does not force a big system on you up front.
How it comes together
Three phases from first chat to the agent quoting on your behalf. Most setups take a couple of weeks of part-time work from you.
Phase 1: How you quote today
We sit down and work through a handful of recent quotes. Materials, labour, callouts, discounts, GST, and any rules you carry in your head. Sparkies, plumbers, painters, landscapers and mobile mechanics all quote differently and the agent matches yours.
Phase 2: Build and wire up
We build the agent, connect it to a WhatsApp number, and put your quoting logic behind it. You test it from your own phone with real jobs and we tune anything that doesn't read right.
Phase 3: Live and quoting
Once the numbers come back the way you'd write them, it goes live. You message the WhatsApp number from the worksite or the office, get a quote PDF ready to send, and the customer has it while they're still thinking about the job. Won jobs turn into invoices the same way, and overdue ones can get a gentle automatic nudge.
Frequently asked questions
You message a WhatsApp number with the details of the job, the same way you'd brief a mate. The agent works through your pricing rules, asks for anything it needs (square metres, materials, distance) and sends back a quote you can forward to the customer in a couple of taps.
No. It runs inside WhatsApp, which you already have. Same for your office admin and your customers. No new login, no app store, no training session.
We sit down with five to ten recent quotes and work through your rates, materials, callouts, discounts, and any rules you keep in your head. The agent learns those rules so it quotes the way you would. Sparkies, plumbers, painters, landscapers and mobile mechanics all quote differently and the setup matches your trade.
Yes, it is quoting and invoicing in one flow. Once a job is won, the same pricing logic turns the quote into an invoice, sent through WhatsApp or handed to Xero, MYOB, or ServiceM8. Overdue invoices can get a polite, automatic reminder, so you get paid without chasing.
Depends on how complex your pricing is and how many trade types you cover. Most single-trade setups land in a manageable range and pay back in saved hours pretty quickly. Book a call and we'll talk through the specifics for your business.
No. The agent sits in front of however you already work. Xero, MYOB, QuickBooks, or no accounting software at all. It hands the quote or invoice off in whatever format suits.
Book a free 30-minute call
Book a free initial chat to get an idea where AI can fit into your business right now.
Pick a time to chatYou'll chat directly with Ben, AI Applied's founder, in Perth.
